Events Pavilion

1. The Events Pavilion rooms and areas (“Facilities”) available for reservation are described below. Events must be contained to rented space. Lobby areas, front desk, social room and bar area are not rentable spaces and are not to be used as part of rental event. Facilities reservation does not include outdoor space, with the exception of the rental of the Events Patio Area.

2. A group of 10 guests or more will require a room reservation application and fee.

3. Private events will require the presence of association security. The cost will be added to the hourly fee.

4. The reserving resident must be present at all times during the function/event. (Including set up & clean up).

5. The facility may only be utilized for the benefit of the reserving resident or a qualified resident of their household. All private events including weddings and receptions are only permitted for current residents. No third-party events are permitted.

6. Memorial services will be for residents and immediate family only. The rental fees will be waived for residents. The deposit and insurance requirements will apply. Immediate family is defined as mother, father, siblings, son, daughter, and grandchild. Immediate in-laws are included. All fees and charges apply to memorial services for immediate family.

7. Private events will require the presence of association security. The cost will be added to the hourly fee beginning the second hour with a minimum of 4 hours.

8. The Events Pavilion cannot be used for personal gain or commercial activity of a resident, Owner or their invitee. No commercial use of the facilities is permitted including tutoring classes, home parties where members of the general public are invited, solicitations and/or advertisements, unless the event is an Association sponsored and run event. Notwithstanding the foregoing, California Civil Code 4515 allows assembling or meeting during reasonable hours and in a reasonable manner for purposes relating to common interest development living, legislation, election to public office or the initiative, referendum or recall process.

9. In order to rent an area in the Events Pavilion, the reserving resident must be in good standing with the Association. Reserving residents cannot have an active violation or be delinquent in the payment of assessments at the time of the reservation request.

10. The reserving resident is responsible for any damage to Association Property (including damage caused by their guests, vendors or any other persons related to the party) and for all repairs or replacement costs.

11. All musicians, disc jockeys, equipment, stereos and speakers must be confined to the applicable rental area (unless other arrangements are approved and specified in writing). All music must be kept at reasonable noise levels. All music must cease by 9:00 pm Sunday thru Thursday and by 10:00 pm on Friday and Saturday, except for Association events; i.e. New Year’s Eve or other Association events for the residents and their guests.

12. The reserving resident is responsible for keeping their guests and all drinks and decorations within the reserved area(s) of the Events Pavilion. All glass containers must remain inside the facilities.

13. The reserving resident is responsible for exercising control over their guests such that other residents are not annoyed, harassed, or inconvenienced in their homes, while the reserving resident and his or her guests are using the outside areas of the Events Pavilion.

14. Children attending the event must be monitored at all times.

15. The reserved area(s) of the Events Pavilion must be cleaned up and vacated within the reservation's designated end time. A fine of up to $200 will be assessed if rental exceeds the designated rental time.

16. Smoking of any type is not permitted at any of the Club facilities. A cleaning fee may be deducted from the security deposit if smoking occurs during the rental.

17. Use of dunk tank, inflatable fun jumps and similar mechanisms is prohibited.

18. Furnishings may be moved around inside the Club; however, a $25.00 service charge will be incurred if the furnishings are not returned to their original position after the event. If furnishings need to be re-arranged, please make sure to discuss your plans during the reservation process.

19. The reserving resident must arrange for all deliveries and pick-ups to be made the day of the event.

20. City of Rancho Cordova rules will be enforced.

21. Any damage of the Events Pavilion or cleaning required after the event will be deducted from the security deposit. Damages in excess of the amount deposited may be assessed against the reserving resident’s account as a Member of the Association

22. No portable cooking devices are allowed within the Events Pavilion.

23. The Association is not responsible for personal items that may be lost or stolen.

24. Open flames are not permitted at any time within the building premises.

25. Certain dates may be unavailable for rentals due to community events.

26. No pets are allowed inside the Events Pavilion.

27. Wet clothing is not permitted in the Events Pavilion.

28. The reserving resident is responsible for removal of all trash.

29. No signage of any kind, including balloons, streamers, markers or the like may be placed on any of the Association property leading up to the Club, or on premises, without advance approval of the Association. A deduction will be made to the security deposit if such signage has to be removed by Association staff. Violation of this rule may also result in the loss of future rental privileges.

30. All decorations used or brought into the Events Pavilion must comply with the following:

   a. All decorations must be flame retardant.

   b. Open flame decorations, such as candles or lanterns, are prohibited.

   c. Decorations shall not be fastened to light fixtures, window coverings, windowpanes, or fire sprinklers.

   d. Only blue or green painter’s tape may be used to affix decorations. The use of tacks, masking tape, nails, staples, or other fastening methods is prohibited.

   e. All decorations must be removed before the reserving resident vacates the rental space.

   f. Hay, straw, confetti, popcorn, or rice are prohibited. Such materials are very difficult to clean up and create unsafe conditions.

31. All property brought into the rental space for the event – including, but not limited to, rental furniture/props, equipment, catering utensils, decorations, toys, etc. – must be removed from the reserved space as soon as the event is over. The Association reserves the right to immediately dispose of or store and charge a reasonable storage fee for any such property left on the premises.

32. Rental of the Events Pavilion is subject to the rates set forth in this Policy. The Association may consider waiving a portion, or all, of the rental fees in very rare instances where the purpose of the event is charitable (such as a fundraiser relating to a resident’s medical expenses), no one organizing the event will receive any compensation relating to the event, and all funds received will go toward the charitable purpose. The Association will evaluate such requests on a case-by-case basis and may require additional information and proof before making its determination relating to the specific request. If the Association determines, after an event occurs, that an event for which it waived any portion of the fees did not meet the above criteria, the Association may charge the sponsoring resident for the full cost of all fees waived, plus a penalty in an amount to be determined by the Association.

33. The Events Pavilion cannot be used for any direct or indirect personal financial gain or commercial activity, unless the event is an Association sponsored and run event. The Association may allow use of the rental space by a 501(c)(3) charitable organization without payment of a rental fee upon the following conditions:

    a. Such rentals are subject to prior approval by the Association’s Board;

    b. Only one such use shall be allowed per calendar quarter;

    c. A specific 501(c)(3) organization will only be granted a maximum of one (1) use per year.

    d. Although use will generally be granted on a first-come, first-serve basis, the Association may give preference to a 501(c)(3) organization that has not previously used the rental space, or who has made less use of the rental space than another organization requesting the use; and

    e. Such use shall be limited to no more than five (5) hours (includes set up and breakdown), unless otherwise approved by the Association. Although no rental fee will be charged, the Association may still determine that other fees and security deposits are due, and will so advise the organization. Additionally, all other terms of the rental agreement (including the requirement for insurance) still apply.

34. Reserving residents must notify the Association at the time the reservation is made whether alcohol is to be served at any event. Association staff and/or the community patrol officers have the right to shut down an event when a policy violation occurs related to alcohol use. Please see Alcohol Consumption Operating Procedures.

35. If alcoholic beverages are to be consumed for a Club event, residents are required to review and sign the Statement Regarding Alcoholic Beverage Use.

36. The reserving resident shall procure (if the reserving resident does not already have) and maintain an insurance policy covering the reserving resident, reserving resident’s guests, and any other invitee(s) for bodily injury and property damage as a result of the use of the Events Pavilion. Resident shall name the K Hovnanian’s Four Seasons at The Ranch Community Association, K. Hovnanian Homes and Seabreeze Management Company as an additional insured and shall provide the Association with evidence of same prior to the use of the Club. If reserving resident retains any vendors (collectively, “Vendor”), reserving resident shall require, as part of his/her contract with Vendor, that Vendor: (1) procure and maintain comprehensive general liability insurance, (2) name the K Hovnanian’s Four Seasons at The Ranch Community Association, K. Hovnanian Homes and Seabreeze Management Company as an additional insured, and (3) provide Association with evidence of same prior to the use of the rented space.

38. Notwithstanding the foregoing, Association-approved Community clubs or organizations may reserve and utilize the Club free of charge.

39. The Developer is exempt from these guidelines/policies.

40. Each household may reserve a maximum of four private events in a calendar year. Each household will be limited to one private event in the month of December, depending on availability.

1. All requests for reservation of the Events Pavilion must be made in writing to the Association’s Lifestyle Coordinator.

2. Reservations are accepted on a first come, first serve basis. The completion of the Events Pavilion Reservation Form, the Events Pavilion Use Agreement, the Statement Regarding Alcoholic Beverage Use and receipt of the necessary fees and deposit are required for a reservation.

3. Reservations must be made within 6 months of the requested rental date.

4. The following items must be submitted at least fourteen (14) days prior to the desired rental date. A resident's reservation will not be considered confirmed and final until the Association’s community manager has received and approved each of the following:

   a. Events Pavilion Reservation Form

   b. Events Pavilion Use Agreement

   c. Statement Regarding Alcoholic Beverage Use

   d. Rental Fee, Non-refundable

   e. Security Deposit, Refundable

   f. Security Guard Fee, Non-refundable

   g. Resident Insurance policy showing coverage and Association as additional insured.

   h. Vendor insurance policy showing coverage and Association, K. Hovnanian Homes and Seabreeze Management Company as additional insured(s) (if applicable).

1. Any cancellations less than Ten (10) days prior to the event will be charged half of the reservation fee and any Security Guard fees, if applicable.

1. Residents must pay the following fees and deposits in order to reserve rooms.

2. A non-refundable Rental Fee (“Fee”) as shown on Events Pavilion Reservation Form. The Fee maybe paid via check or money order payable to K Hovnanian’s Four Seasons at The Ranch Community Association.

3. A refundable Security Deposit (“Security Deposit”) as shown on Events Pavilion Reservation Form. This Security Deposit may be paid via check or money order payable to K Hovnanian’s Four Seasons at The Ranch Community Association. The Security Deposit is refundable upon confirmation that the rented space was left clean, in good condition. Any costs incurred by the Association to clean or repair the facilities or to have trash removed due to the event/function will be deducted from the Security Deposit. In the event such costs exceed the amount of the Security Deposit, the reserving resident shall be responsible for such additional costs and his/her liability shall not be limited to the amount of the Security Deposit.

4. A non-refundable Security Guard fee for a minimum of 4 hours as shown on the Events Pavilion Reservation Form. The fee may be paid via check or money order payable to K Hovnanian’s Four Seasons at The Ranch Community Association.

1. The refundable Security Deposit will be returned to you within 14 days, or check destroyed, by authorized staff upon inspection and approval of the rental post-event.

2. Allow for set-up and clean-up of your event within the time frame of the rental agreement.

3. A fine of up to $200 per hour will be assessed if rental exceeds designated rental time (including clean up time).

4. A fine of up to $200 can be assessed if furniture is not returned to original location.

5. All rates are subject to change by the Association at any time.

6. Violation of any rental terms may result in the loss of future rental privileges and/or a fine of up to $200.

1. The Events Pavilion may be reserved for up to 8 hours in one day (including set up and clean up).

2. The rentable areas may be reserved hourly with a minimum of 4 hours and a maximum of 8 hours.

• Monday – Thursday: 8:00 a.m. – 10:00 p.m.
• Friday & Saturday: 8:00 a.m. – 11: 00 p.m.
• Sunday: 9:00 a.m. – 10:00 p.m.

3. Resident must plan to be present to sign for deliveries.

4. Overnight storage of equipment or supplies is not allowed.

5. The Events Pavilion will not be available for rental on the following holidays: New Year’s Eve, New Year’s Day, Easter Sunday, Memorial Day, July 4th, Thanksgiving Day, Christmas Eve, Christmas Day and Super bowl Sunday.

1. These operating procedures establish guidelines for controlling the sale and/or consumption of alcohol on Association property. The Association is bound by applicable statutes and must regulate the Club under its control.

2. Residents and guests utilizing Association property are obligated to follow state law as well as the Association’s Governing Documents and Rules and Regulations.

3. Cash bars will not be allowed at the event per these Rules and Regulations. The reserving resident may provide, but not sell, alcohol to their guests for consumption only if all of the following conditions are met:

   a. Prior authorization received from the Association or Community General Manager.

   b. The alcohol is lawfully purchased from a licensed distributor/retailer.

   c. Alcohol is served in accordance with the laws of the State of California and any city or local laws.

   d. The reserving resident provides proof of insurance naming the Association, K. Hovnanian Homes (for so long as K. Hovnanian Homes owns any property in the Community) and Seabreeze Management Company as additional insureds to the reserving resident’s homeowner’s personal liability insurance policy with $300,000/$300,000 individual/aggregate liability limits. Proof of this

insurance rider is required to be provided to the Association and the Management Company 14 days prior to the event.

4. In accordance with California State Law, no one under the age of 21 shall be served an alcoholic beverage while on the premises.

5. No one in attendance at the event is to be served an alcoholic beverage when such person is intoxicated.

6. Any abuse of alcohol privileges may result in immediate termination of the function.

All of the following conditions must be met in conjunction with use of the Events Pavilion. Portions of the Security Deposit may be held if these guidelines are not followed.

1. Applicant must check facility beforehand to make sure it is in order.

2. The Club floors to be vacuumed/swept after use.

3. Pantry shall be cleaned, and all counters wiped down and floors mopped.

4. No debris or trash shall be left in the bathrooms or any portion of the facilities. Reserving resident is responsible for providing their own trash bags.

5. Any damage to the facility or cleaning needed after the event will be deducted from the Security Deposit. If this amount is greater than the deposit the reserving resident will be billed accordingly, and such amount shall be due to the Association immediately.

6. All decorations must be removed from doors, windows, etc. All tape used to hang decorations must also be removed and under no circumstances are decorations to be attached to the interior or exterior walls.

7. All trash generated by the event is to be removed immediately following the event at the reserving resident’s expense. Otherwise, the Association will make arrangements to have the trash removed and hauled away at the reserving resident’s expense and may deduct all such costs from the reserving resident’s security deposit.